CFO Key Numbers: Amortize is the total annual commitment across all active tools.
INCOR (Annual ÷ 12) is what hits the P&L every single month, regardless of billing cycle.
"As we reduce software, INCOR goes down. When we add, it goes up." Watch these two numbers every month.
Top 15 Tools by Annual Cost
Click any row for full details
Spend by Department
Active tools only
Billing Breakdown
Active tools · by cycle
Tool Status
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Renewal Risk
Annual cost by window
| Tool ↕ | Department ↕ | Status ↕ | Business Case | Cost ↕ | Renewal ↕ | Admin | Actions |
|---|
Top 15 by Annual Cost
Active tools sorted by commitment
Cost Distribution
Top 15 tools visual
Tools Under Review
Most likely to be cancelled · click for full details & action options
Renewal Tracker
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New Employee Software Cost Calculator
Estimates the technology cost of hiring one new employee into a department, using real tool/license data from this tracker.
Required Software
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Tools Cancelled
8
In 2025
Annual Savings Locked In
$151,743
Recurring per year
Largest Single Cut
Defendify
$48,000/yr
Cancelled in 2025
$151,743 saved · 8 tools removed
| Tool | Department | Cancelled | Annual Savings |
|---|---|---|---|
| Defendify | Operations | Nov 2025 | $48,000 |
| Salesforce | Operations | Oct 2025 | $37,800 |
| Analytics 8 | Data | Apr 2025 | $23,831 |
| Qlik | Data | Dec 2025 | $22,696 |
| VizLib | Data | Dec 2025 | $17,781 |
| Chatbase.co | Digital | Jan 2025 | $1,188 |
| Typeform | Creative | Nov 2025 | $447 |
| Beyond the Bit | — | May 2025 | no cost on record |
| Total 2025 savings | $151,743 / year | ||
Manage Departments
Departments used across the tracker, the New Hire Calculator, and 2026 reporting. Archiving hides a department from active dropdowns without deleting its history.